110 E. Walnut Street - Oglesby, Illinois 61348  ·  Phone: 815-883-3389

December 2, 2013 Agenda

November 27, 2013 by City Clerk  
Filed under Council Meeting Agendas

CITY OF OGLESBY, ILLINOIS
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 2, 2013 @ 7 P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING
110 E WALNUT STREET, OGLESBY, ILLINOIS 61348

1. Opening of Meeting
2. Roll Call
3. Pledge of Allegiance
4. Approval of Regular Meeting Minutes from November 18, 2013
5. Approval of Bills to be Paid
6. Public Comment on Agenda Items
7. Ordinance No. 846-111813, which authorizes borrowing from Illini State Bank
to finance a truck for the Street Department
8. Three tax abatement ordinances to be placed on file
9. Tax Levy ordinance for FY 2014 to be placed on file
10. Public Comment on Any Item
11. Mayor and Commissioners’ Reports
12. Adjournment

Posted this 27th day of November, 2013

Becky Clinard, City Clerk
City of Oglesby

Minutes from the October 21, 2013 meeting

November 15, 2013 by bclinard  
Filed under Council Meeting Minutes

A MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON MONDAY, OCTOBER 21, 2013, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 7:00 P.M.

PRESENT: COMMISSIONERS DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY, ATTORNEY JIM ANDREONI AND CITY CLERK BECKY CLINARD.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to approve the regular meeting minutes from October 7, 2013. AYES: PORTER, DANEKAS, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY DANEKAS, SECONDED BY PORTER to approve the invoices submitted for payment: AEA, Inc., $13,795.05; Ameren IP, $143.02; Brownstown Electric, $3,647.50; Cintas First Aid, $64.06; Comcast Cable, $191.25; Cosgrove Distributors, $39.96; Daley’s Service Center, $150.69; Paul Danekas, $300.00; Douhble M Trucking, $180.00; Cathie Edens, $156.30; Efficient Billing Systems, $908.12; Emergency Medical Products, $358.43; Envision Healthcare, $300.00; Fastenal, $115.17; Donald Finley, $300.00; Anthony Green, $217.20; Grosenbach’s, $97.60; Holloway’s Portables, $260.00; Il Fire and Police Commission, $375.00; IMEA, $259,315.57; Illini State Bank – Police VISA, $109.18; Illini State Bank – VISA, $1981.36; Illinois Valley Food and Deli, $68.60; Jacob & Klein, Ltd., $9,240.91; JP Chevrolet, $1,644.10; Jim Knoblauch, $300.00; LaFarge Aggregates, $541.24; LaSalle Office Supply, R157.95; Lyle Matejewski, $78.36; Mautino Distributing, $12.00; MCS Advertising, $1,298.00; Menards, $419.74; Mertel Gravel, $480.38; Municipal Code Corp., $650.00; Julia Neito, $226.25; Oscar’s, $2,076.06; Perona, Peterlin, Andreoni, $2,296.00; Tom Porter, $300.00; Rental Pros, $89.60; Dominic Rivara, $300.00; Riverstone Group, $274.49; Ruppert Concrete, $2,720.00; Safecare, $292.34; Save-A-Lot/SuperValue, $175,786.04; Screenvision $368.00; Smith’s Sales and Service, $24.62; Spring Valley Ford, $15,433.00; St. Margaret’s Hospital, $150.00; T&R Electric, $24,650.00; T.E.S.T., $90.00; Universal, $804.40; USA Bluebook, $425.88; Vermeer Sales, $640.33; Water Products Co., $1,587.98; Mike Wrobleski, $195.12; Zoll Medical, $111.57, DJ Sickley, $133,786.99 Total $660,930.19 AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

The Mayor asked for comment from the public on agenda items.

Gary Peterlin, president of the Dickinson Foundation, asked about the proposal to create a committee to look at the possibility of developing the land around McPhedran Park. Peterlin asked how those plans would impact the Dickinson House. He also invited “those folks” who were interested in serving on the committee to a Dickinson House foundation meeting. Sarah Cudlip, joined the conversation, saying that she did not believe the city needed another meeting place. Mayor Finley said that the DH wasn’t large enough for some functions, and that he favored looking into development that would bring more people into the city. Peterlin asked about the DH’s pool area, noting that it has been suggested that the pool area be turned into a meeting room. Peterlin ended by saying he would appreciate the city’s continued support.

The conversation then turned to the FY 2013 audit, with auditor Pat Noto, reporting on his findings. Noto said the city had again spent “a lot of dollars” on infrastructure and noted an “improvement” in the city’s General Fund cash position. The general fund showed an excess of $162,300.00 in FY2013. He also noted that the city has sufficient funds to repay a general obligation bond payment of $826,000 due at the end of the year. He also said the city must find $70,000 in the general fund this year to supplement the tax levy and personal property replacement tax monies earmarked for the police pension. Noto found no problems with the city’s accounting procedures, noting that there “was a lot of efficiency.” Commissioner Danekas then interjected his thoughts, saying that he felt the biggest problem going forward was the city’s police pension contribution. Danekas said he had instructed city clerk Clinard to pay an additional $10,000 a month for the remainder of this fiscal year to the police pension and $7,000 a month in FY2015.

A MOTION WAS MADE BY DANEKAS, SECONDED BY YBORRA to place on file the copy of the FY2013 audit. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER to approve Ordinance No. 844-102113, Supplemental Right of Way Agreement with Ameren. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

The council then discussed the agenda item dealing with the formation of a committee to explore the development of a community center. Mayor Finley said that approximately 8 people showed up earlier and expressed an interest in serving on the committee. Commissioner Porter said that while he wasn’t necessarily against the formation of such a committee, he had no knowledge of the committee’s objectives until the earlier meeting and that he had questions about the structure of the committee that he’d like answered before he felt comfortable voting. He also expressed his concerns about how the committee would interact with the council and how they would satisfy the requirements of the Open Meetings Act if they did travel to other sites to view other community centers, as was mentioned as a possible function of the committee. Andreoni said the Act could be satisfied if a notice was published of the group’s intent to travel and to where, just like meetings are posted and published. Commissioner Rivara said he was not against such a committee, as long as it “did not cost the city any money.” Yborra said that he wasn’t against looking at the idea, as long as the project didn’t take away from the “pressing issues that need to be addressed.” Mayor Finley reiterated several times that the goal was to determine if there was enough interest to “go forward.” “If you don’t put people together to look at things, nothing gets done,” said Finley. It was agreed that the matter would come before the council in two weeks with more details on the how the committee would be organized. A MOTION WAS MADE BY DANEKAS, SECONDED BY PORTER to table the matter. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY PORTER to place on file Ordinance No. 845, which establishes a watershed impact fee for those areas which drain into McPhedran Lake. This ordinance would allow the city to recoup some of the $951,209.00 spent to build the lake. According to Andy Washelsky, the per acre cost would be $4,500.00 and would apply to any re-subdivision of any residential lots already platted or any undeveloped lot that is zoned business or light industrial. Washelsky said that he did not feel that the $4,500 per acre would be detrimental to future development because developers would need not need their own storm water detention. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to allow Lincoln School to block a portion of Bennett Avenue in front of the school on October 31, from 12:30 to 2:30 p.m. to allow for the annual costume parade. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to allow the Oglesby Knights of Columbus to hold their annual Tootsie Roll Drive on Saturday, Oct. 26 from 8 a.m. to 12 p.m. at the intersection of Walnut and Columbia. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

The Mayor then opened the floor to public comment:

Resident Jim Clinard asked about the difference between the proposed committee and the Dickinson Foundation or Boys Baseball Board, both of which use city resources. Clinard noted that neither group is held to the requirements of the Open Meetings Act. Attorney Andreoni said that it wasn’t the use of the city property that necessitated the OMA. This committee would be formed by the city, and therefore, subject to the OMA.

Sarah Cudlip thanked the city and engineer Andy Washelesky for completing work on East Porter.

Vern Seimers again complained about the dumpsters at 351 and 355 East Walnut Street and promised to “be here at every meeting raising hell” until the matter was resolved. He also again voiced his concerns about the perpetual garage sale going on at 410 E. Walnut St.

Resident Richard Viccich questioned the city about McPhedran Lake and the more than $900,000 cost. Viccich said he thought the lake was paid for by a grant. Finley explained that the grant covered everything at McPhedran Park but the lake. The “lake” is actually needed for storm-water retention and was not an allowable expense under the OSLAD grant. However, the lake was necessary before any additional development could occur in the area and was paid for, in part, by the developer’s contribution of land.

Mayor and Commissioners’ Reports:

Yborra said that leaf vacuuming had started and reminded residents to place the piles of leaves on the berm, not the street. He also gave an update on work on the waste water treatment plant upgrade. Jack Kusek, of McClure Engineering, said that the goal was to have everything installed by mid-November. Andy Washelesky gave an update on the work on Woodland Avenue and work on the Love’s Travel Center. Yborra then reminded all businesses in town that they should be cleaning their grease traps periodically. He said he was considering an ordinance that would require regular cleanings and that documentation would have to be provided to the city or face “heavy fines.”

Finley presented a check for $492.00 to Pat Scanlon of Soldiers’ Angels. The check represented the money raised by the Scramble participants on the Angels’ behalf. He reminded residents of the Halloween parade on Saturday, Oct. 26, at 1 p.m. The Mayor also said he wished to correct a statement made by a commissioner at the Oct. 7th meeting. Finley said he consulted with the Illinois Municipal League attorneys and that a commissioner’s statement that a commissioner had “sole executive power” over their departments and therefore could grant permission to an employee to “break the union contract” was not true. Finley said he was advised that a commissioner did not have the authority to go against a contract that was voted on and authorized by the entire council.

A MOTION WAS MADE YBORRA, SECONDED BY PORTER to adjourn at 7:50 p.m. AYES: DANEKAS, PORTER, RIVARA, MAYOR FINLEY. MOTION CARRIED.

_____________________________
Becky Clinard, City Clerk

Monday, Nov. 18, 2013, Agenda

November 15, 2013 by bclinard  
Filed under Council Meeting Agendas

CITY OF OGLESBY, ILLINOIS
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 18, 2013 @ 7 P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING
110 E WALNUT STREET, OGLESBY, ILLINOIS 61348

1. Opening of Meeting
2. Roll Call
3. Pledge of Allegiance
4. Approval of Regular Meeting Minutes from November 4, 2013
5. Approval of Bills to be Paid
6. Public Comment on Agenda Items
7. Ordinance No. 846-111813, which authorizes borrowing from Illini State Bank
to finance a truck for the Street Department
8. Vallero Annexation, refer to Zoning Board of Appeals and Plan Commission
9. Economic Development Director position
10. Request from Central States Senior Baseball for $2,500 sponsorship
11. Appointment of Tod Misener to the Oglesby Ambulance Board
12. Executive Session for the purpose of “salary schedules for one or more classes of employees”
13. Public Comment on Any Item
14. Mayor and Commissioners’ Reports
15. Adjournment

Posted this 15th day of November, 2013

Becky Clinard, City Clerk
City of Oglesby

November 12, 2013, Working Meeting Agenda

November 8, 2013 by bclinard  
Filed under Council Meeting Agendas

CITY OF OGLESBY, ILLINOIS
CITY COUNCIL WORKING MEETING
TUESDAY, NOVEMBER 12, 2013 @ 5:30P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING
110 E WALNUT STREET, OGLESBY, ILLINOIS 61348

1. Opening of Meeting
2. Roll Call
3. Departmental Updates by Commissioners & Mayor
4. Tax Levy
5. Community Center Committee
6. Economic Development Director
7. Winter Layoffs
8. Public Comment on Any Item
9. Adjournment

Posted this 8th day of November, 2013

Becky Clinard, City Clerk
City of Oglesby

Minutes from October 7, 2013, meeting

November 1, 2013 by bclinard  
Filed under Council Meeting Minutes

A MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON MONDAY, OCTOBER 7, 2013, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 7:00 P.M.

PRESENT: COMMISSIONERS DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY, ATTORNEY JIM ANDREONI AND CITY CLERK BECKY CLINARD.

A MOTION WAS MADE BY PORTER, SECONDED BY YBORRA to approve the regular meeting minutes from September 16, 2013. AYES: PORTER, DANEKAS, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to approve the working meeting minutes from September 23, 2013 with one correction. AYES: PORTER, DANEKAS, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY DANEKAS, SECONDED BY PORTER to approve the invoices submitted for payment: A.S.K. Enterprises, $2,024.60; AEA, Inc., $10,095.04; Affordable Waste, $19,499.50; AFLAC, $117.67; Airgas USA, $81.77; Alan Environmental, $432.69; ALTEC Industries, $11,763.20; Bio-Tron, $152.56; Bjerkaas, Andi, $120.90; Brian Billard, $11,074.14; Brownstown Electric Supply, $580.00; Cleora Bruce, $43.32; Call One, $1,549.66; Carus Corporation, $1,701.24; Central Illinois Municipal Clerks, $30.00; City of Oglesby, Petty Cash, $46.35; Clinard, Becky, $282.26; Ameren IP, $120.86; American Red Cross, $200.00; Apple Press, $906.00; AWSS, Inc., $1,763.20; Comcast, $382.59; Connecting Point, $354.00; Cosgrove Distributors, $506.98; D&M Landscaping, $250.00; Dever & Sons Trucking, $1,041.20; De’Vine Floral Designs, $48.00; Double M Trucking, $90.00; Dresbach Distributing, $38.95; Efficient Billing Systems, $874.51; Katherine Elvin, $1,230.25; Emergency Medical Products, $780.33; Envision Healthcare, $240.00; Feece Oil, $3,895.55; Tierra Fisher, $171.23; Fleet Services, $3,237.46; Robert Fleming, $133.79; Friendly Farms, $1,300.00; Global Emergency Products, $320.70; Grainco FS, $590.98; Grant Grosenbach, $175.00; Halm’s Auto Parts, $332.23; Kayla Hawley, $51.39; Heartland Services, $486.79; Angela Heider, 182.84; Holloway’s Portables, $150.00; Hygienic Institute, $355.55; IVAC, $15.00; IAAF, $75.00; Illinois Valley Community College, $24,605.76; Illini State Bank – Police CC, $364.36; Illinois Prosecutor Services, $50.00; Illinois Valley Cellular, $569.76; Itron, Inc., $646.50; Jack’s Gas and Service, $66.00; Jeff Perry Buick, $267.29; Joan’s Trophy & Plaque, $82.85; Anna Johnson, $6.74; King Tire, $95.00; Kittilson’s $814.36; Knoblauch Advertising, $292.75; Kramarsic Law Offices, $150.00; Ladzinski Cement, $200.00; LaSalle Office Supply, $252.81; LP High School, $60,241.90; LP Foundation, $200.00; Casey MacKay, $600.00; Jean Martin, $1,230.25; Mautino Distributing, $12.00; Maze Lumber, $57.90; Menards, $597.84; Mertel Gravel, $461.63; Carol Jo Moore, $182.20; Motorola, $232.50; Dollar General, $78.00; NCICG, $1,500.00; NCPERS, $160.00; News Tribune, $171.50; North American Salt Co., $2,135.76; Oglesby Grade School, $105,873.99; Quad City Electric, $1,747.90; Eric Reishus, $1,230.25; Margaret Reishus, $615.13; Marlin Reishus, $615.13; Paul Reishus, $1,230.25; Revere Electric, $170.92; Dominic Rivara, $264.10; SBK, Inc., $29,835.01; Laurie Smudzinski, $200.06; Springfield Electric, $245.28; St. Margaret’s Hospital, $40.00; Standard Equipment, $200.01; Staples, $4.02; Stevens Service Center, $34.00; Studstill Media, $840.00; Sunrise Supply, $225.75; United Health Care, $139.92; USPS, $780.47; Universal, Inc., $944.40; USA Bluebook, $1,084.96; Water Products Co., $928.13; Aaron Whittington, $6.05; Wire Mesh Corp., $19,762.65; WLPO/WAJK Radio, $90.00; WTH Technology, $150.00. Total $346,428.58. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

The Mayor asked for comment from the public on agenda items. There were no comments or questions from the audience pertaining to the agenda items.

A MOTION WAS MADE BY RIVARA, SECONDED BY YBORRA to place on file a supplemental right of way agreement with Ameren. Attorney Andreoni asked the council if, because the agreement had to be held over for two weeks, if Ameren could begin working. No one voiced concern about Ameren beginning work before the agreement was made official. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY YBORRA to expand the number of ordinance violations that can be settled at City Hall for a $75.00 fee. Both Commissioner Porter and Attorney Andreoni pointed out that the current ordinance is working well and that the move is saving the city in attorney fees and court costs. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER to authorize the city to enter into a “memorandum of understanding” with IBEW 150 regarding the employee residency issue. Rivara, who prefaced his motion by saying that he had promised his department he would make the motion, said later in the meeting that he did not agree with making Mike Wrobleski ‘give up’ anything in return. “This is an example of how not to conduct business and treat your employees,” said Rivara. Commissioner Porter said he had only recently decided how to vote, saying his “aye” vote was based on the principle that commissioners have sole executive power over their departments and that “he had a hard time taking a hard stance” against Wrobleski when Rivara had given him permission to move out of the 5-mile radius required by the contract. Commissioner Danekas read from a prepared statement, stating his objections to making a change “for the benefit of one employee on the backs of the other employees” and cautioned what it could mean for those employees in the next negotiations. AYES: PORTER, RIVARA, YBORRA, MAYOR FINLEY. NAY: DANEKAS. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY PORTER to approve a request by the LP High School Foundation to hold a tag day on Saturday, April 5, 2013, from 8 a.m. to noon. AYES: DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY. MOTION CARRIED.

The Mayor then opened the floor to public comment:

Tony Denett asked if it “really mattered where people live?” Commissioner Yborra said that an employee’s ability to respond quickly could be an issue. Rivara maintained that he was “not a believer in unrealistic residency.”

Vern Siemers asked if the council was going to “do something” about the perpetual garage sale at 410 Walnut Street. Attorney Andreoni said he didn’t believe there were any rules limiting garage sales, but could draft something if the council wished.

Mayor and Commissioners’ Reports:

Danekas said he would like to set up a committee to look at the possibility of developing approximately 5 acres west of McPhedran Park. He called for a meeting on Monday, Oct. 21, at 5:30 p.m. to gauge interest. Danekas said a community center and athletic fields could possibly bring people into the community and “fill up the hotels.”

Rivara asked about the status of the Vallero property. Andreoni told him that everything is done and that “the ball is in their court.” Rivara then again addressed the Wrobleski issue, saying that he felt the city could not have sustained its position in arbitration proceedings. He said the city was essentially “shaking down” Wrobleski because he was required to give up almost “$1,250.” He accused the city of “sitting on its hands” when the IVCC truck center was built. And Rivara said that after talking with Commissioner Porter that he (Rivara) was “wrong” about the “ambulance debacle.” He said “he doubted that he (Porter) would agree with where we he wants to go,” but that “to sit here and do nothing serves no purpose.”

Yborra reminded residents that leaf vacuuming would start on October 21 and go through Nov. 22. He asked residents to read the fliers carefully. He also announced that the Motor Fuel Tax project on Porter Street and Alice Avenue was complete. Workers will now focus on Woodland Avenue and replacing the force main. Andy Washelesky, of AEA, Inc., updated the council on the progress of the waste water treatment plant upgrade. He said the $187,000 screw press has been delivered and the digester lid has been removed.

Porter announced trick-or-treat hours will be 5:30 to 7:30 p.m. on Halloween night. He also questioned Andreoni if there was a process for authorizing a committee. Andreoni said that he didn’t believe there was, and noted that the committee would be required to report back to the council before any action was taken. Mayor Finley said that the committee was for gathering information only.

Mayor Finley announced the annual Halloween parade, which will be Saturday, Oct. 26th. Lineup is at 12:45 and the parade kicks off at 1 p.m. The parade will proceed from the corner of Spring and Walnut to the Dickinson House. He also gave a recap on the weekend’s Harvest Fest activities, saying that a little more than $500 was raised by the Scramble participants for Soldiers’ Angels.

A MOTION WAS MADE DANEKAS, SECONDED BY PORTER to adjourn at 7:47 p.m. AYES: DANEKAS, PORTER, RIVARA, MAYOR FINLEY. MOTION CARRIED.

_____________________________
Becky Clinard, City Clerk

Agenda for November 4, 2013

November 1, 2013 by bclinard  
Filed under Council Meeting Agendas

CITY OF OGLESBY, ILLINOIS
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 4, 2013 @ 7:00 P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING
110 E WALNUT STREET, OGLESBY, ILLINOIS 61348

1. Opening of Meeting
2. Roll Call
3. Pledge of Allegiance
4. Approval of Regular Meeting Minutes from October 21, 2013.
5. Approval of Bills to be Paid
6. Public Comment on Agenda Items
7. Ordinance No. 845-110413, which establishes a Watershed Impact Fee for those areas which drain into McPhedran Lake
8. Accept Resignation of Bonnie Knoblauch from the Ambulance Board
9. Place on file Building Inspector’s 3rd Quarter Report
10. Public Comment on Any Item
11. Commissioners’ Reports
12. Mayor’s Report
13. Adjournment

Posted this 1st day of November, 2013

Becky Clinard, City Clerk
City of Oglesby