110 E. Walnut Street - Oglesby, Illinois 61348  ·  Phone: 815-883-3389

March 2, 2015, Agenda

February 27, 2015 by bclinard  
Filed under Council Meeting Agendas

CITY COUNCIL REGULAR MEETING

MONDAY, MARCH 2, 2015 @ 7 P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING

110 E WALNUT STREET, OGLESBY, ILLINOIS

  1. Opening of Meeting

  2. Roll Call

  3. Pledge of Allegiance

  4. Minutes from February 17, 2015, regular meeting

  5. Approve Invoices Presented for Payment

  6. Public Comment on Agenda Items Only

  7. Accept bid for sale of Electric Dept. Truck

  8. Ordinance No. 890-030215, Sets Wages for City Clerk and City Attorney

  9. Ordinance No. 891-030215, Sets Wages for Ambulance Director
    and Part Time Personnel

  10. Ordinance No. 893-030215, Purchase of a Truck for the Electric Department

  11. Place Bids on file for the Walnut Street Water Main Project

  12. Place Bids on file for the Holiday Street Water Main Extension

  13. Engagement letter for Hopkins & Associates

  14. Place on File Agreement with IDOT FAU Route #6093 (Walnut Street)

  15. Place on File Resolution to appropriate MFT funds (20%)

  16. Place on File Ordinance No. 894-031615, Renews Farm Lease with Jack Mills

  17. Public Comment on any topic

  18. Commissioners’ Reports

  19. Mayor’s Report

  20. Adjournment

    Posted this 27th day of February, 2015

    Becky Clinard, City Clerk

Minutes from the February 2, 2015 Meeting

February 18, 2015 by bclinard  
Filed under Council Meeting Minutes

A MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON MONDAY, FEBRUARY 2, 2015, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 7:00 P.M.

PRESENT: COMMISSIONERS PORTER, RIVARA, YBORRA, MAYOR FINLEY, ATTORNEY JAMES ANDREONI AND CITY CLERK BECKY CLINARD.


ABSENT: COMMISSIONER DANEKAS

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to approve the regular meeting minutes from January 19, 2015, meeting. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY RIVARA to approve the outstanding bills as presented: Illini State Bank – VISA, $388.29; Wayne-Dalton Sales Center, $1,456.00; IVAC, $1,500.00; IL Fiber Resources, $1,6500.00; Illini State Bank (Line of Credit), $604.94; United States Postal Service, $741.25; Airgas, $66.40; Ameren, $143.86; Arrow Sales & Service, $64.00; Benefit Planning Consultants, $411.60; Community Revolving Fund, $394.12; Communications Direct, $102.76; Connecting Point, $1,324.00; Cathie Edens, $4.28; Emergency Medical Products, $514.94; Envision Healthcare, $6.00; Ficek Electric, $114.95; Firehouse, $240.00; Fulmer’s Towing, $500.00; Halm’s Auto Parts, $74.71; Health Alliance, $66,749.00; ID Networks, $1,995.00; IL Public Risk Fund, $5,910.00; IVCH, $14.96; International Association of Chiefs, $170.00; John Burns Construction Co., $7,234.00; Shanell Johnson, $223.32; L.E. Myers, $21,270.63; LaSalle Office Supply, $114.86; Lawson Products, $585.58; Sasha Lucas, $197.05; Mautino Distributing, $12.00; Menards, $724.03; Municipal Clerks of Illinois, $55.00; National Government Services, $614.40; North Central Illinois Council of Governments, $4,000.00; PF Pettibone, $416.85; Quad City Electric, $105.00; Rathe & Woodward, $69,000.00; Revere Electric, $414.99; Riverstone Group, $1,142.25; Sean Hurless, $69.40; Spring Valley Ford, $759.39; Stevens Service Center, $35.00; Universal, Inc., $505.55; USA Bluebook, $909.39; Venturelli’s, $660.00; Water Products Co., $3,084.01; Wire Mesh Corp., $20,671.70; Witmer Public Safety Group, $150.18. TOTAL: $214,945.81. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

The Mayor then opened the floor to the public for questions concerning agenda items.

Tod Misener told the council he “was very interested in the change in policy” concerning the Ameren rebate and the purchase of a truck for the electric department. Commissioner Rivara responded that Misener had asked if the city was going to replace the “truck we had put out for bids, and the answer was ‘no’.” The truck Rivara is proposing to purchase is a single bucket materials handling truck, which is necessary to provide a “safe, secure environment” for the employees. Rivara then charged that Misener had “put his own spin” on Rivara’s previous response to the question about the Ameren rebate. Rivara explained that of the $104,000 overcharge, only a portion had been passed on to the residents, with the city absorbing 61 percent of the overcharge. Electric customers will see a credit on their February bills based on a formula prepared by the city’s electrical engineer. Households will receive $8.36; businesses, $53.57; industry, $550.25, Buzzi, $3,782.00; and the city, $1,677.00. Misener questioned how an ordinance could have been prepared without discussion amongst council members in an open meeting. Rivara responded that he had worked with the IMEA, engineer and city attorney to draft the proposed ordinance. The ordinance will be placed on file and voted on at the next council meeting.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to accept Ordinance No. 887-020215, which amends the MABAS agreement already in place to allow municipalities to formally charge for services. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY YBORRA to approve Ordinance No. 888-020215, which adopts a drug and alcohol policy for employees not covered by a negotiating agreement. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY RIVARA to accept the bid of $41,500 to demolish the property at 211 E. Walnut Street. Mayor Finley noted that this project is funded by a DCEO grant. AYES: RIVARA, YBORRA, FINLEY. NAY: PORTER. MOTION CARRIED.

Attorney Andreoni then updated the council on the Melody Jessen property, which is an abandoned property the city has eyed for demolition. The county is working to gain a clear title of the property and will then sell the property to the city so that the city can use grant funds to demolish the property.

A MOTION WAS MADE BY RIVARA, SECONDED BY YBORRA to place Ordinance No. 889-020215, which rebates a portion of the Ameren rebate back to city residents and businesses, on file. AYES: RIVARA, YBORRA, FINLEY. NAY: PORTER. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to table the purchase of a materials handling truck for $168,674.40 until financing could be finalized. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER to grant permission to the American Legion Auxiliary to hold a tag day on Saturday, May 23rd. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to grant permission to the Illinois Valley Community College Mens Tennis Team to hold a tag day on Saturday, February 21st. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY YBORRA to allow the Girl Scouts to go door-to-door to sell cookies. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

The Mayor then opened the floor for comments on any subject:

Tod Misener asked if the Mayor had considered his request to move public comments behind the Commissioner and Mayor reports. Finley told Misener that “it would probably stay this way,” noting that it hadn’t been a problem for the five years since Finley became Mayor.

Commissioner and Mayor Reports:

Commissioner Rivara said the city was running an ad for the sale of the truck that is being sold “as is.” He also thanked his department for doing “a little storm work” yesterday. Rivara said his department did a “helluva job.”

Commissioner Yborra thanked Rich (Watts), Bob (Ghighi) and Mike (Wrobleski) for their help with the recent snowfall. Yborra also thanked the street department for putting in “a lot of hours” to keep the city streets cleared.

Commissioner Porter told residents that garbage and recyclables would be picked up one day late this week because of the snow.

Mayor Finley announced that he had just received notification that GTI Clinics, Ltd., had been awarded the District 17 permit for a marijuana cultivation center. GTI’s site is located in Oglesby, near the Love’s Travel Stops. Commissioner Porter called the news “a cause for celebration.” Finley thanked residents who had voiced their support for the plant, and noted that GTI and the city’s hard work had paid off.

Commissioner Rivara then noted that that the turn signal at Love’s had been replaced.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to adjourn at 7:23 p.m. AYES: PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

__________________________
Becky Clinard, City Clerk

Minutes from January 19, 2015 Meeting

February 13, 2015 by bclinard  
Filed under Council Meeting Minutes

A MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON MONDAY, JANUARY 19, 2015, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 7:00 P.M.

PRESENT: COMMISSIONERS DANEKAS, PORTER, RIVARA, YBORRA, MAYOR FINLEY, ATTORNEY VINCE BROLLEY AND CITY CLERK BECKY CLINARD.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to approve the regular meeting minutes from January 5, 2015, meeting. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY DANEKAS, SECONDED BY rivara to approve the bills as presented: Maggie Evans, $75.00; New Life Electronics Recycling, $5,000.00; First Impression, $724.00; Sarah Bickford, $20.00; Comcast (refund), $9,481.50; IMEA, $210,354.09; United States Postal Service, $98.00; ASK Enterprises, $1.172.00; AEA, Inc., $3,400.00; AFLAC, $117.67; Airgas, $29.42; Altec Industries, $408.50; Apple Press, $496.00; Arrow International, $19.00; Arrow Sales & Service, $140.50; ASCAP, $335.00; Bobs’ Business Inc., $63.11; Brite Way of Illinois, $120.00; BSN Sports, $131.88; Call One, $2,057.76; Cintas, $152.57; City of Peru, $1,857.00; Civic Systems, $2,637.00; Collection Professionals, $17.83; Comcast, $299.55; Connecting Point, $49.00; Daley’s Super Service, $139.61; Delaney & Delaney, $185.59; De’Vine Floral, $89.27; Double M Trucking, $600.00; Dresbach Distributing, $62.90; Eagle Chemical & Supply, $1,467.26; Efficient Billing Systems, $1,783.31; Emergency Medical Products, $569.98; Envision Healthcare, $338.00; Feece Oil, $2,439.81; Flink Snow, $38.74; Samantha Gerard, $149.14; Grainger, $59.56; Grosenbach’s Auto Repair, $926.82; Halm’s, $289.91; Hawkins,

$788.50; Hygienic Institute, $355.55; Hy-Vee, $130.55; IVAC, $1,500.00; IV Excavating, $825.00; ILMO Products, $84.00; IMMA-HR, $599.50; Megan Jackson, $89.04; Jacob & Klein, Ltd., $13,998.00; John Senica, Jr., $386.85; John’s Sales & Service, $45.92; JULIE, $1,082.72; Kendrick Pest Control, $140.00; Kittilson’s Garage, $1,150.26; LaSalle Office Supply, $895.41; Mautino Distributing, $18.00; Menards, $475.30; Mertel Gravel, $389.31; Daniel Moore, $300.00; Dollar General, $141.06; Oglesby Elks, $100.00; Oscar’s Automotive, $211.50; Megan Payne, $139.17; Perona, Peterlin, Andreoni, $2,812.50; Allied Waste, $18,618.50; Smith’s Sales & Service, $145.00; Sparkle Cleaners, $41.00; TEST Inc., $210.00; USA Bluebook, $254.11; Carol Walgenbach, $250.00; Drew Wescom, $250.00.TOTAL: $294,907.43 AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

The Mayor then opened the floor to the public for questions concerning agenda items.

Tod Misener told the council that he was rescinding his previous letter in which he removed himself from the Ambulance Board contingent that met with the council earlier about the director’s pay. Misener said he had hoped that the commissioners would have done the same, but it had come to his attention that the council’s decision would be “vote-driven.” He asked that the council “leave politics out of this area” and consider their “past actions” when deciding the director’s salary.


A MOTION WAS MADE BY DANEKAS, SECONDED BY PORTER to approve Ordinance No. 884-011915, which abates taxes on the 2010A Bond on file. This ordinance corrects Ordinance No. 881-121514. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY YBORRA to approve Ordinance No. 885-011915, which authorizes the sale of city property. Rivara explained that the repairs needed on the 25-year-old Electric Department truck exceeded its value. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY DANEKAS, SECONDED BY YBORRA to accept Ordinance No. 886-011915, which authorizes the borrowing of up to $700,000 from Illini State Bank. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY DANEKAS to place Ordinance No. 887-020215, which amends the MABAS agreement already in place to allow municipalities to formally charge for services. Commissioner Porter explained that this just formalizes a practice that is already being done. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY DANEKAS to place Ordinance No. 888-020215, which adopts a drug and alcohol policy for employees not covered by a negotiating agreement, on file. Rivara questioned whether this was the same policy that the IBEW is now under and Mayor Finley responded that it was. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY DANEKAS, SECONDED BY YBORRA to approve payment of $69,000 to Heritage Fields, LLC., as part of the bills submitted early for payment. Danekas questioned why the payment was on the agenda. Clerk Clinard explained that Attorney Andreoni has requested that the item be placed on file. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY RIVARA to place the lone bid for the demolition of 211 E. Walnut on file. Finley explained that he had hoped there would be more bids, but the $41,500 bid from a “more local” contractor was “pretty reasonable.” AYES: DANEKAS, RIVARA, YBORRA, FINLEY. NAY: PORTER. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY RIVARA to donate $2,500 to the Central States Baseball Tournament from the Hotel/Motel Fund. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

The floor was then opened to the public:

Resident Tony Dennett asked if there was anything the city could do about the downtown sidewalks in front of empty buildings. Dennett said the walks in front of Golf & Pub were ice-covered and difficult to walk on. Commissioner Yborra told Dennett he would check in to what the city could do.

Sarah Cudlip asked about the deadline for the canoe landing grant. It was explained that the grindings from the Walnut Street road project would be used to construct the road to the parking lot as part of the city’s share of the cost. The street project is set to begin this summer.

Tod Misener asked the council to consider moving public comment to after the commissioner and mayor’s reports. Finley said he would consider it, but noted that it had been that way for several years and wasn’t sure why the change should be made now.

A MOTION WAS MADE BY PORTER, SECONDED BY YBORRA AT 7:19 PM to enter into executive session to discuss “the appointment, employment, compensation, performance, or dismissal of specific employees.” AYES: DANEKAS, PORTER, YBORRA, FINLEY. PASS: RIVARA. MOTION CARRIED.

Commissioners’ and Mayor Reports:

Commissioner Danekas questioned why information that was discussed in executive session was being shared by Tod Misener. “Nothing we talk about should leave the room,” said Danekas.


Commissioner Rivara said the city would begin installing more of the energy-efficient LED lights along Walnut Street. Rivara said that “not one city dollar has been used for these lights,” while noting the $24,790.00 price tag. Rivara also spoke about formalizing a mutual aid agreement with Princeton, Peru and Dixon – all cities with their “own” electric utility. Rivara said that this would be a “positive step for use if we can get something worked out.” He also spoke briefly about the Clark Street outage, saying that the city had to replace a piece of 30-year-old cable.

A MOTION WAS MADE BY PORTER, SECONDED BY DANKEAS at 7:19 p.m. to enter into executive session to discuss the “appointment, employment, compensation, performance, or dismissal of specific employees.” AYES: DANEKAS, PORTER, YBORRA, FINLEY. PASS: RIVARA. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to resume the regular meeting at 7:58 p.m. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER AND SECONDED BY RIVARA to adjourn at 7:59 p.m. AYES: DANEKAS, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

_____________________________

Becky Clinard, City Clerk

Agenda for Tuesday, February 17, 2015

February 13, 2015 by bclinard  
Filed under Council Meeting Agendas

CITY COUNCIL REGULAR MEETING

TUESDAY, FEBRUARY 17, 2015 @ 7 P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING

110 E WALNUT STREET, OGLESBY, ILLINOIS

  1. Opening of Meeting

  2. Roll Call

  3. Pledge of Allegiance

  4. Minutes from February 2, 2015, regular meeting

  5. Approve Invoices Presented for Payment

  6. Public Comment on Agenda Items Only

  7. Ordinance No. 889-021715, Grants Rebate to Electrical Customers

  8. Purchase Materials Handling Truck for the Electric Department

  9. Seek Bids for Walnut Street Water Main Project

  10. Seek Bids for Holiday Street Water Main Extension

  11. Place on file Ordinance No. 890-030215, Sets Wages for City Clerk and City Attorney

  12. Place on file Ordinance No. 891-030215, Sets Wages for Ambulance Director
    and Part Time Personnel

  13. Ordinance No. 892-021715, Enacts Sales Tax Increase

  14. Resolution to Expend $4,000 in MFT Funds.

  15. Oglesby Ambulance Association request for Tag Day, May 16, 2015

  16. Request from Spring Valley Walleye Club for a donation

  17. Public Comment on any topic

  18. Commissioners’ Reports

  19. Mayor’s Report

  20. Adjournment

    Posted this 13th day of February, 2015