110 E. Walnut Street - Oglesby, Illinois 61348  ·  Phone: 815-883-3389

Minutes from the May 2, 2016, Meeting

May 24, 2016 by bclinard  
Filed under Council Meeting Minutes

A MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON MONDAY, MAY 2, 2016, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 7:00 P.M.

PRESENT: COMMISSIONERS CAREY, PORTER, RIVARA, MAYOR FINLEY, ATTORNEY JAMES ANDREONI, AND CITY CLERK CLINARD.

ABSENT: YBORRA

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to approve the meeting minutes from the April 18, 2016, meeting. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER TO APPROVE THE INVOICES AS PRESENTED Health Alliance, $57,460.60; Cathie Edens, $300.00; Richard Watts, $251.86; Oglesby Library District, $14.169.56; Oglesby Police Pension, $51,666.89; IL Municipal Electric Agency, $212,417.53; USPS, $718.68; Dan Moore, $300.00; Ask Enterprises, $6,294.75; Daley’s Super Service, $746.94; Cathie Edens, $214.41; Fastenal Company, $29.55;Itron, $317.64; John’s Service & Sales, $774.01; Mertel Gravel, $762.63; Motorola, $123.32; John Zulkowsky, $300.00; AH Stock Manufacturing, $495.73; Air One, $910.50; Airgas, $28.40; Ameren IP, $39.49; Anixter, $350.00; Apple Press, $80.00; Aquatic Distributors, $1,478.00; BSN Sports, $491.99; D’Vine Floral, $44.00; Double M Trucking, $525.00; Econo Signs, $442.47; Efficient Billing Systems, $782.57; Emergency Medical Products, $1,165.48; Grainco FS, $430.26; Andrew Groleau, $95.00; Halm’s Auto Parts, $15.99; Hawkins, $756.50; Joshua Hayward, $199.16; Holloway’s Portable Restrooms, $270.00; HyVee, $369.91; IL Valley Safety Service, $390.00; Illinois Valley Food and Deli, $115.21; Kittilson’s Garage, $506.13; Knoblauch Advertising, $13,092.29; Jim Krancic, $456.47; Landcomp Landfill, $1,556.57; LaSalle Office Supply, $83.48; Lawson Products, $163.24; Levi Roberts, $117.68; Steve Maltas, $202.82; Mautino Distributing, $18.75; Menards, $166.80; Municipal Well and Pump, $54,910.00; Pomp’s Tire, $618.62; Revere Electric, $2,283.06; Riverstone Group, $445.93; Smith’s Sales and Service, $322.00; Standard Equipment, $785.00; Task Force Tips FF Equipment, $543.89; Jim Vohs, $300.00; Nathan Voss, $154.61; Wex Fleet Services, $2,404.22. TOTAL: 98,170.57 AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.


The Mayor then opened the floor to the public for comments.

Chris Luke, a representative for Wilber Anderson, then addressed the council concerning the variance request. Luke explained that the prospective builders, a couple of octogenarian siblings, wished to build a duplex which required a variance for the 11” the home would encroach upon the rear yard setback and for an additional setback variance to allow for a 6’ covered walkway between the back entrances of the home. The issue had gone before the zoning board a week earlier, at that time the ZBA had voted to recommend that the request be denied. There was some discussion about whether the walkway area was to be enclosed, with Luke saying that it would not be. After Luke answered questions from the commissioners, Dan Fitzgerald, chairman of the ZBA, asked to speak. Fitzgerald said that although he could not speak for all the members, he believed the area was to be enclosed. He also noted that the vote was 5-1, and said that when considering the request, the requester failed to show that denial would present an “exceptional hardship.” Fitzgerald explained that the ZBA is charged with determining if the variance request meets certain criteria, and in their opinion it did not. He said a variance should not be granted “just for the convenience of the homeowner.”

Commissioner Porter said that he was reluctant to go against the decision of the ZBA, but asked Fitzgerald if he felt there were enough questions raised to reconsider the request. Commissioner Rivara (who sits on the ZBA) said he felt the request should go back to the ZBA. It was then determined that the ZBA would reconsider the request at a meeting on May 11, at 6:30 p.m.

Note: The order of Agenda items 7 and 8 were reversed on the advice of Attorney Andreoni.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to accept Ordinance No. 920-050216, which authorizes the execution of an intergovernmental agreement establishing the LaSalle County Joint Emergency Telephone System Board. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to accept Ordinance No. 919-050216, which dissolves the Oglesby Emergency Telephone System in order to participate in the LaSalle County Joint Emergency Telephone System Board. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to place on file “the yet unnumbered” ordinance authorizing the execution of an intergovernmental agreement establishing the LaSalle County Joint Emergency Telephone System Board. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER TO refer a variance request from Wilbur Anderson to the Zoning Board of Appeals. The Anderson’s are seeking a setback variance to build a duplex in Heritage Fields Estates. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to approve Ordinance No. 921-050216, which amends the municipal code governing trailer coach parks. Attorney Andreoni explained that a fee on the books had not been collected for a long time, if ever. The council had decided that it was best to remove the fee rather than begin collecting it. This fee came to light when the purchaser of the Walnut Street trailer park inquired about it. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY CAREY to refer the variance request by Wilber Anderson back to the Zoning Board of Appeals for further deliberation. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to table Ordinance No. 922-050216, which would have granted the variance request to Wilbur Anderson. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to approve Ordinance No. 923-050216, which approves the extension for completion of TIF III. This ordinance is necessary to allow the city to spend funds it will receive in 2017 (for 2016 taxes). The TIF officially ends December 31, 2016. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to approve Ordinance No. 924-050216, which approves the extension for completion of TIF IV. This ordinance is necessary to allow the city to spend funds it will receive in 2017 (for 2016 taxes). The TIF officially ends December 31, 2016. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to approve Ordinance No. 925-050216, which approves the extension for completion of TIF V. This ordinance is necessary to allow the city to spend funds it will receive in 2017 (for 2016 taxes). The TIF officially ends December 31, 2016. AYES: CAREY, PORTER, RIVARA, FINLEY. MOTION CARRIED.

The Mayor then opened the floor to the public for comments on any topic.

Vern Seimers again voiced his long-running complaints about the properties at 351 and 355 E. Walnut Street. Seimers said the lot at 355 still has a “lot of crap” on it and the “2-story slum house” at 351 had an abandoned vehicle parked on the property. Commissioner Porter said he’d have the police check on the vehicle.

Commissioners & Mayor Reports:


Commissioner Rivara told the council that the clerk was “getting them (the TIF accounts) in line to close them out,” and that he hoped the new website would allow the city to post all the city’s bills online.

Mayor Finley reminded residents about the upcoming Mayor’s parade on Saturday, May 7 at 10 a.m.

A MOTION WAS MADE BY PORTER, SECONDED BY CAREY to adjourn at 7:27 p.m. AYES: CAREY, PORTER, RIVARA, FINLEY. MEETING ADJOURNED.

_____________________________

Becky Clinard, City Clerk

Minutes from the April 26, 2016, Special Meeting

May 24, 2016 by bclinard  
Filed under Council Meeting Minutes

A SPECIAL MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON TUESDAY, APRIL 26, 2016, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 5:30 P.M.

PRESENT: COMMISSIONERS CAREY, PORTER, RIVARA, YBORRA, FINLEY, ATTORNEY ANDREONI AND CITY CLERK CLINARD.

A MOTION WAS MADE BY YBORRA, SECONDED BY PORTER to authorize emergency repairs to the street department sweeper at a cost of $29,079.74. Yborra said that he hoped the repairs would buy another 5-6 years for the sweeper. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

Talk then turned to the proposed rental property ordinance, with Mayor Finley saying that he felt that something needed to be done to address the mostly out-of-town landlords whose properties are ‘rat holes.’ There was an ensuing discussion about how the code would be enforced, how the inspections would be paid for, and who would be enforcing the code. It was agreed that Attorney Andreoni would put something together to address those concerns and serve as a starting point for further discussion.

A MOTION WAS MADE BY YBORRA, SECONDED BY PORTER to approve the board appointments presented by Mayor Finley. The appointments and term: Mike Bima and Rachel Lightle, Park Board, 2020; Pam Delvalle, Design & Review, 2019; Police Commission, TJ Templeton, 2019; Ken Sienza, Police Pension, 2018; Burton Lavens, Zoning Board of Appeals, 2019; Mike Kutz and Wally Marquardt, Zoning Board of Appeals, 2020. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

Attorney Jim Andreoni then addressed the council about an ordinance on the books that requires an annual fee for mobile home parks. He explained that the ordinance has not been enforced for as long as anyone remembered. He suggested the council decide whether to start enforcing the ordinance or remove it from the books. The council quickly agreed that it would be unfair to begin enforcing something that hadn’t been enforced in the past. Andreoni was to prepare an ordinance rescinding the fee for the next council meeting.

The Mayor then began discussion on the proposed budget for FY17. Commissioner Rivara said he felt the budget was a step in the right direction. But Commissioners Porter and Yborra questioned the need for a budget when the city passes an appropriations budget. Porter said he felt a budget was a way to lessen a commissioner’s control over his department. Finley explained that the city’s auditor had recommended a budget and said he couldn’t understand why “we wouldn’t do it.”

“At least you have the figures in front of you,” Finley said. Finley said the budget “formalized what we’re already doing,” After more discussion, it was decided that Andreoni would draft an ordinance for the next meeting.

The council then discussed a proposed employee handbook. Finley explained that the handbook is necessary to meet the city’s risk insurance company’s requirements. Andreoni explained that if the city had a handbook that addressed certain areas, it would be a defense if the city was ever involved in a lawsuit. Commissioner Yborra and Porter said they were caught unaware of the scope of the handbook. Yborra questioned the section on employee reviews, saying that he believed that those reviews would be subject to the Freedom of Information Act. Porter was concerned that the “language pertains to straight day personnel” and not his departments, which are 24-hour services. It was agreed that the expedient thing to do was to pick those sections the insurance company requires and have Andreoni draft an ordinance for those sections.

The Mayor then asked the council members to address the list provided by the risk assessment officer for the city’s insurance company. The list was compiled two years ago, and the Mayor said little has been done to address the items in some departments. The city needs to complete the items to stay a part of the insurance cooperative.

The Mayor then told the council he was looking into having the city’s website redesigned. The current website was done more than 7 years ago and is not “user friendly.” The Mayor would like to see the city’s forms (such as building permits, shelter rental, etc) online. The city website also needs to be compliant with state transparency laws. He said that he and the clerk had started to look at other communities’ websites and designers. He expected a new website to cost between $10,000 and 20,000.

Commissioner and Mayor’s Reports:

The Mayor told the council that the memorial banner project was a success, with 160 banners sold. He also showed the council a proof of the banners that will be hung on City Hall listing the names of those area men who gave their life in war. He credited Commissioner Porter with coming up with the idea for the banner and said he looked forward to seeing it hanging in front of City Hall.

A MOTION WAS MADE BY YBORRA, SECONDED BY RIVARA to adjourn at 6:48 p.m. AYES; CAREY, PORTER, RIVARA, YBORRA, FINLEY. MEETING ADJOURNED.

Minutes from the April 18, 2016 Meeting

May 13, 2016 by bclinard  
Filed under Council Meeting Minutes

A MEETING OF THE OGLESBY CITY COUNCIL WAS HELD ON MONDAY, APRIL 18, 2016, AT CITY HALL. THE MEETING WAS CALLED TO ORDER AT 7:00 P.M.

PRESENT: COMMISSIONERS CAREY, PORTER, RIVARA, YBORRA, MAYOR FINLEY, ATTORNEY JAMES ANDREONI, AND CITY CLERK CLINARD.

A MOTION WAS MADE BY RIVARA, SECONDED BY CAREY to approve the meeting minutes from the April 4, 2014 meeting. AYES: CAREY, RIVARA, YBORRA, FINLEY. PRESENT: PORTER. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY YBORRA TO APPROVE THE INVOICES AS PRESENTED USPS, 94.00; Aflac, $35.90; Airgas USA, $58.81; Ameren IP, $153.03; Anixter, $627.00; Arrow Sales & Service, $120.50; Batteries and Things, $29.97; BPC, $243.99; Call One, $2,449.85; Central Region Baseball, $2,500.00; CINTAS, $48.51; Collection Professionals, $197.64; Comcast Cable, $139.85; Connecting Point, $988.00; Daley’s Super Service, $124.95; Doheny’s Water Warehouse, $1,522.83; Dornik Auto Body, $90.00; Dresbach Distributing, $243.96; Cathie Edens, $138.59; Feece Oil, $929.45; First Impression, $326.25; Gl Downs, $2,857.80; Gasvoda & Associates, $1,130.00; GL Scheri Electric, $4,369.53; Grosenbach’s, $135.36; Hygienic Institute, $355.55; IL Fiber, $1,500.00; Il Public Risk Fund, $6,188.00; Illini State Bank, VISA, $614.70; IL Prosecutor Services, $125.00; Internation Assoc. of Police Chiefs, $170.00; Irby Electrical, $60.47; Jacod & Klien, $18,333.24; JM Test, 1,042.10; John Senica Jr., $477.15; Dan Kasperski, $30.00; LaSalle Office Supply, $922.14; Menards, $221.88; Mertel Gravel, $1,207.19; MTCO, $140.87; Napa Auto Parts, $46.66; Neopost, $419.56; Oglesby Elks Lodge, $111.50; Oscar’s Automotive, $119.67; Overhead Door, $325.00; Perona, Peterlin, Andreoni, $1,785.75; Republic Services, $300.00; Riverstone Group, $346.65; Rock River Auto Body, $119.50; Smart Source LLC, $2,331.42; Jeramy Smith, $239.07; TEST, $96.00; Seth Unizucker, $180.80; USA Bluebook, $473.22; Venturelli’s Appliance, $3,481.38; Total $61,320.94 AYES: CAREY, PORTER, YBORRA, FINLEY. PASS; RIVARA. MOTION CARRIED.


Before the vote, Commissioner Rivara asked why the City was paying Oglesby Elks dues for a city employee. Finley replied that the city paid the dues so that the class could be held at the Elks. Rivara questioned why employees were required to pay dues when the city cut grass at the Elks and pays rent each month to hold Zumba there. After some discussion, Attorney Andreoni said that there should be a written agreement and asked Finley to get him the basics so that he could draft an ordinance.

The Mayor then opened the floor to the public for comments.

A MOTION WAS MADE BY YBORRA, SECONDED BY CAREY to seek bids for the East Second Street to Portland Avenue water main. Yborra explained that the current main fees the entire East end of town. If a break occurs, the entire East end of town is shut off. This “loop” will address that. The engineer’s estimate is set at $44,853. Bids will be opened Monday, May 16, at 10 a.m. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to place on file “the yet unnumbered” ordinance to dissolve the Oglesby Emergency Telephone System in order to participate in the LaSalle County Joint Emergency Telephone System board. Porter explained that the two ordinances pave the way for the consolidation of dispatching services for LaSalle, Peru, Oglesby and Mendota. The law requires that the county have one ETS board, so local municipalities are dissolving their boards to join the county board. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to place on file “the yet unnumbered” ordinance authorizing the execution of an intergovernmental agreement establishing the LaSalle County Joint Emergency Telephone System Board. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER TO refer a variance request from Wilbur Anderson to the Zoning Board of Appeals. The Anderson’s are seeking a setback variance to build a duplex in Heritage Fields Estates. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY YBORRA, SECONDED BY PORTER to accept the Building Inspector Brian Spelich’s 1st Quarter Report, showing improvements of more than $28,000. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION CARRIED.

A MOTION WAS MADE BY PORTER, SECONDED BY RIVARA to table the authorization of an agreement between the city and D Construction. The need for an agreement never materialized. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MOTION TABLED.

Commissioners & Mayor Reports:


Commissioner Rivara updated the council on items from the IMEA including the city energy efficiency grant and refrigerator recycle program. He also expresses his concerns about the river access landing, noting that some people have been dumping trash. He then talked about the rising cost of energy and KWHs.

Commissioner Yborra reminded residents that Ed Hand bridge is closed. He also said the city would issue sewer credits for residents who fill their pools. He also announced again that the city has received a certificate for supplying water for 100 years.

Commissioner Porter announced a city e-waste recycling event for May 7, from 9 a.m. to 1 p.m. The service is offered to the city of Oglesby residents only. Porter said that this may be the only event this year as it is becoming more difficult to find a vendor willing to do it. Porter credited his long-standing relationship as the reason he was able to land an event this year. Each household is limited to 5 items.

A MOTION WAS MADE BY RIVARA, SECONDED BY PORTER to adjourn at 7:26 p.m. AYES: CAREY, PORTER, RIVARA, YBORRA, FINLEY. MEETING ADJOURNED.

_____________________________

Becky Clinard, City Clerk

Agenda for Monday, May 16, 2016

May 13, 2016 by bclinard  
Filed under Council Meeting Agendas

CITY COUNCIL REGULAR MEETING

MONDAY, MAY 16, 2016 @ 7:00 P.M.

TO BE CONDUCTED AT: THE CITY ADMINISTRATIVE BUILDING

110 E WALNUT STREET, OGLESBY, ILLINOIS

  1. Opening of Meeting

  2. Roll Call

  3. Pledge of Allegiance

  4. Approval of Minutes from the April 26, 2016, Special Meeting

  5. Approval of Minutes from the May 2, 2016, meeting

  6. Approval of Bills as Presented

  7. Public Comment on Agenda Items only

  8. Ordinance No. 926-051616, Adopts Certain Personnel Policies for City of Oglesby Employees.

  9. Resolution No. Budget-051616, Adopts a “Non-Binding” Budget for FY2017.

  10. Accept the Recommendation from the Zoning Board of Appeals for Variance of the Rear Yard Setback Requirements.

  11. Ordinance No. 922-051616, Ordinance Approving the Variance Request submitted by Wilbur Anderson for Rear Yard Setback Requirement.

  12. Place on file bids for the East End Watermain Loop

  13. Retain Attorney Bruce Beal for potential IBEW grievance

  14. Approve Purchase of new Pickup for Parks Dept.

  15. Tag Day Request from IVCC Men’s Tennis for May 21, 8 a.m. to noon

  16. Public Comment on any topic

  17. Commissioners’ Reports

  18. Mayor’s Report

  19. Adjournment

    Posted this 13th day of May, 2016

    Becky Clinard, City Clerk